Revision for “Presenting Options in Teams” created on December 1, 2020 @ 15:08:41
Presenting Options in Teams
When you click share screen in Teams, you see 3 options - Desktop, Screen and Powerpoint. Each option has its own advantages/disadvantages. Below is some guidance on the options. <ul> <li>Choosing the <strong>Desktop </strong>option means that students see whatever you are looking at on screen. This is useful if you are presenting different things (e.g. a powerpoint, then a webpage etc) but its also a risk - as if you have anything sensitive open (such as emails) they will see it. Because 'they see what you see' you can’t look at the teams chat at the same time as presenting (unless you have two screens!).</li> </ul> <ul> <li>Choosing the <strong>Window</strong> option means students only see one of the programs you have open on your device – e.g. powerpoint. This way you can present a powerpoint, but if you change to look at something else (e.g. the teams chat, or check your emails) the students wont see this, they are locked into seeing your powerpoint. However if you want to present something else to them, you need to change the window you are sharing. When presenting a powerpoint, you can see the teams chat at the same time if you follow this advice: <a href="http://blogs.brighton.ac.uk/teachingcontingency/wiki/frequently-asked-questions-faqs/how-to-present-powerpoint-and-see-teams-at-the-same-time/">How to display powerpoint slideshow in a window rather than full screen.</a></li> </ul> <ul> <li>Choosing the <strong>powerpoint</strong> option means students see the powerpoint slides, but you still get to see the teams chat. This is great as you get to present whilst still seeing the chat. However the drawback is that not all powerpoint animations are supported and embedded videos are not supported. Also a copy of the slides are loaded into the team, and students will be able to download these.</li> </ul> <table> <tbody> <tr> <td></td> <td><strong>Desktop</strong></td> <td><strong>Window</strong></td> <td><strong>Powerpoint</strong></td> </tr> <tr> <td>Can i see the Teams chat at the same time as presenting?</td> <td>No</td> <td> No <em>- but you can flick back to Teams and the students wont notice</em></td> <td>Yes</td> </tr> <tr> <td>Can i see the students webcams/faces at the same time as presenting?</td> <td> No <em>Unless you have a second screen</em></td> <td> No <em>Unless you have a second screen</em> </td> <td>No</td> </tr> <tr> <td></td> <td></td> <td></td> <td></td> </tr> <tr> <td></td> <td></td> <td></td> <td></td> </tr> <tr> <td></td> <td></td> <td></td> <td></td> </tr> </tbody> </table> <h2>Some other tips when presenting:</h2> <strong>Multiple screens</strong> - having a second screen does open up opportunities. For example, you can have Teams on one screen (so you can see your students, and see the chat) and powerpoint slides on another. Alternatively, you could use presenter view in powerpoint - have slides on one screen, and powerpoint notes on another. <strong>Use a second device</strong> - if you only have one screen, but want to present whilst seeing the chat window - you could use your mobile device. For example, present your slides using your PC/Mac, and then use the teams app on your mobile device 9e.g. phone, tablet) to keep an eye on the chat.