Module Triggering 2021

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Module triggering is the process by which module instances are created in My Studies based on modules in CAMS. Module triggering is supported by the Information Services Digital Learning, Portal and Intranet Services team (DLPIS).

Module triggering for 2021/22 modules is now live.

This video gives an overview and demo of the triggering process (to view the video in full screen, hover over the video and then click on the arrow to switch to full screen mode. This video also has captions).

Things to check before you trigger

  1. Create and check MOD records in CAMS. Your MOD records must be ‘In Use’.*
  2. Check your MAV records in CAMS. You cannot trigger a module on My Studies without a MAV record.*
  3. Ensure the correct Module tutor is recorded on the MOD record.*
  4. Check that required module merges are in place BEFORE triggering module creation. If not, please inform DLPIS team so that they can set these up. You can check module merges in Solve or via the triggering system.**
  5. Check for old unwanted merged modules. These merges should be removed BEFORE triggering, so please inform DLPIS team to request this. You can check module merges in Solve or via the triggering system.**
  6. Tell DLPIS team if you need any administrative accounts added automatically to your modules (by prefix).** You can check which admin accounts have already been added via the triggering system.
    If you do not yet know the admin accounts for your school, you can still trigger your modules and the admin accounts can be added retrospectively.

*For information about creating and checking MOD and MAV records in CAMS, please refer to the Student Systems and Data Team’s Module Set-up Manual.

**To send requests for admin account or module merges to the DLPIS team, please contact Service Desk who will raise a ticket for the team.

When to trigger?

This depends on your school. Triggering creates module instances with content from the My Studies template for this year, but with no teaching content. So you should only trigger a module when you know that it is running this academic year, but you need to leave enough time for the academic staff to add the teaching materials to the module before teaching starts.

How to trigger

Step 1

  1. Go to https://tools.brighton.ac.uk/triggering/modules2021/Screen shot of first screen of triggering
  2. Type your two or three letter module prefix (for example, SS or NAM) that you are ready to trigger. If you want to trigger just modules for one particular year you can narrow down your results list by adding a number, as well as the module prefix, for example BY2 or NAM4.
    You can further narrow the number of modules you want to trigger by adding more numbers, for example CH21 or even just trigger a single module by typing in the full module code of CH210.
  3. Click Submit.

 

Step 2: Check modules and merges

Screen shot of second screen of triggering

  1. Check the list of modules presented – this shows those that have already been triggered AND those that have still to be triggered. If modules are missing from the list:
    • Check the MOD record exists in CAMS and is set to “In Use”
    • Check the MAV record for the academic year exists and that:
      • There are no strange characters/carriage returns in the Description field.
      • The Start = Y
      • The End = Y
    • If the module still does not show in the list, contact Service Desk for the DLPIS team to investigate.
  2. Check any module merges in the Feeds into (XON) and My Studies code will be columns. (You can also use Solve to check these).
    If any merges are missing, or if old merges are showing:

    • Do not proceed with the triggering of those modules (you can deselect them in the Actions column)
    • Contact the Service Desk to request that the DLPIS team update the merges in CAMS (XONs), clearly stating which changes are required.
  3. In the Actions column you can deselect any boxes of modules you do not want to trigger at this time.
  4. If no further changes are needed, click Next.

Step Three – Check instructors and admin account assignment

SCreen shot of third screen of triggering

  1. Check that the correct names are listed for registration on the new module areas.
  2. If the module tutor is incorrect, this needs to be updated on the MOD record in CAMS.
  3. Untick the boxes to remove any tutors that are not on the module this year. If you do not remove tutors, academic staff will see unwanted modules My Studies.
  4. You can add staff by typing their usernames in the ‘Extra’ column text box, separated with a comma. One way to find a username is to type the name into the To field of a new email, then open the contact details.
  5. If you need any generic admin user accounts adding to a series of modules these can be automatically added for you BEFORE triggering. In this case do not proceed with triggering, but send a request to Service Desk to request that the DLPIS team add the admin user accounts to your series of modules.
    If you do not yet know the admin accounts for your school, you can still trigger your modules and the admin accounts can be added retrospectively.

Step Four – Trigger the modules

If everything has been checked, click on the Trigger module creation button above the list.

When will the modules show in My Studies

New module areas will appear on My Studies within 30 minutes and it can take up to 24 hours for the teaching staff details to show up in the Contacts area of the new module instance.

Solve will not reflect the newly triggered modules immediately, as this data will take 24 hours to feed in.

The widget/module showing the module instances for the 2021/22 will not automatically appear on My Studies until the beginning of July. If you want to view/check your new module instances on My Studies before this date you can manually add the module. To do this:

  1. On the Studies tab in My Studies, click Add Module
    Screen shot of Add Module button on My Studies tab
  2. In the Search box type Modules 2021/22 and click Go.
    Screen shot of search for 2021/22 widget
  3. Click to Add.
  4. When you click back to your Studies tab you will see the new widget (it may be towards the bottom). You can drag it to the top of your page if wanted.

Support for triggering

  • For support creating and checking MOD and MAV records in CAMS, please refer to the Acadmic Services Systems and Data Team’s Module Set-up Manual. Please direct any questions about the set-up of modules in CAMS to the Academic Services Systems and Data team.
  • Information Services Digital Learning, Portal and Intranet Services team (DLPIS) support the triggering system. To send requests for admin account or module merges, or for any other questions/issues related to the triggering process, please  contact Service Desk who will raise a ticket for the team.

Last updated May 2021.

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