Recording Guidance

updated – October 2020

The University of Brighton has introduced the recording of lectures as common practice from the start of the 2020/21 academic session.

Key support links for this guidance:


Previous advice retained only for reference – May 2020

Key support links for this guidance:

To enable all students to be supported in any teaching activity which a lecturer chooses to deliver through live synchronous sessions on Microsoft Teams we recommend that any suitable sections of the session, e.g. those focussed on content delivery such as presentation material and lectures without student discussion, are recorded to help those who are unable to attend due to issues relating to the current coronavirus situation.

Some students will be unable to attend live sessions due to caring responsibilities/supervising children, illness, taking on part time work to support the Coronavirus efforts or time zone differences (where a student has returned to an overseas home), not joining a live session is not always a choice. The practice of recording lecture content is in keeping with University commitments to inclusive practice which enables a rich learning environment, flexible learning and meet accessibility requirements. The recording should only be available to the group of students who are scheduled to attend the session and only until the end of the module to aid revision and assessment, and must be deleted at the end of the module.

Before the recording the university staff member must inform all attendees that the session is being recorded, for what purpose it is being recorded, what element of the session is being recorded and how and when it will be available. This can be done via an introductory slide in the presentation or as a verbal notification at the start of the session such as:

“We are recording this session to enable all students to benefit from this session, including those who are unable to attend due to issues relating to the current coronavirus situation.

The recording will only contain the lecture/presentation element of this session and will only available to the students who would ordinarily be attending this session to enable all students on the module to access the learning and teaching material. Student contributions will not be recorded”

Once the taught content has been delivered through Microsoft Teams as a live event the recording should be stopped before inviting the students to participate.

It must be understood by all, that recordings made of the session are provided solely for students’ personal study and must not be reproduced or distributed to any third party, and must not be made available on any external website or social media channel.

Recordings cannot subsequently be used, without the consent of those who delivered or participated visually or orally in the session, or used for any other purpose.

Recording Live Teams Sessions with Student Input

There may be instances where presentations are not the chosen pedagogy for live MS Teams teaching sessions and all the Teaching and Learning Activity is based around discussions, for example through engaging Problem Based Learning (PBL) pedagogies which are widely used across the institution. In these instances, the Lecturer/Tutor may wish to record the session to enable the full cohort of students to take advantage of the educational activity, this may also apply to discussions following a presentation made by the lecturer.

To record students’ contributions there needs to be informed consent therefore the proposal to record a session or a series of sessions should be discussed with the students outlining the purpose of the recording, how and when it will be available and how long it will remain available in a session prior to the proposed recording. Recordings made on MS Teams will be available in the Team, and only visible to Team members. The “owner” of the recording (i.e the person who activated the recording facility) will also have admin access to the recording on Microsoft Stream and can then share this on My Studies in the module area, again only visible to those registered in the Team.

Once the tutor has explained the purpose of the recording informed consent should be sought from the students via the completion of a form which should have the relevant information completed by the tutor and then distributed and collected by email (return by email in lieu of a physical signature). Students have the right to withdraw consent at any time by emailing the tutor but contributions made up until withdrawal of consent will still be available. Permission from all students should be collected before a session is recorded, students are able to choose whether to participate through video, audio or chat by selecting the appropriate functions in Teams, chat is recorded in the Teams site. Students are also able to blur their background or choose an alternative background within Teams to protect their privacy.

Before recording the tutor must inform all attendees/participants that the session is being recorded, this can be done via an introductory slide in the presentation or as a verbal notification at the start of the session such as:

“We are recording this session to enable all students to benefit from this session, including those who are unable to attend due to issues relating to the current coronavirus situation.

The recording will be only available to the cohort of students who would usually attend this session to enable all students to access the learning and teaching material. All students who are being recorded have provided their informed consent to the tutor prior to this session. Students are reminded they can choose to participate in this session through video, audio or using the chat function and students have the option of changing their background.”

It must be understood by all, that recordings are provided solely for students’ personal study and must not be reproduced or distributed to any third party, and must not be made available on any external website or social media channel.

Recording of sessions by students with a Learning Support Plan (LSP) (who have the right to record on their LSP)

Under the Equality Act 2010 the University must make reasonable adjustments for the delivery of Learning and Teaching Activities for students with disabilities which includes the use of voice recording devices in lectures. As such, some students may have the audio recording of lectures listed as an adjustment on their Learning Support Plan (LSP), and therefore have permission to audio record lectures and teaching and learning activities using an appropriate voice recording device. If a student with an LSP wishes to make their own voice recording of a MS Teams session (recording the audio of their own computer only and not through MS Teams) they should have the consent of the tutor prior to any recording taking place, in the same way permission would be sought from the tutor to audio record face to face lectures and educational activities.  Any audio recordings made are solely for the students own personal use and should not be shared or uploaded to any social media platform or 3rd party website or shared with other students, recordings should be deleted when the student no longer requires them to comply with data protection.

Pre-recording lectures

Staff should also consider pre-recording their taught input/content using Panopto and sharing this through My Studies. To facilitate the interactive and discursive element of the session staff could choose one of the activities available through My Studies (blogs/journals/wikis/discussion boards) or use a live session on Teams.

Governance

  • Recordings must be kept in accordance with the Data Protection Act 2018 (stored securely and destroyed at the end of the life-cycle), and only available to students whilst registered on their course of study at the University of Brighton.
  • The inappropriate use of recorded material could be a disciplinary matter
  • The University retains the right to withdraw any recording at any time due to potential data protection issues
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