How to join a webinar or online meeting

• Computer requirements
• Install Teams
• Joining a Team (if required)
• Joining a video call
• Using the video call tools

Computer Requirements

You will need either

• A Windows PC or Mac computer with the Teams desktop application installed (see below) or
• A mobile device (iOS/Android) with the Teams app installed.
  • You will need to be connected to power as Teams drains your battery quickly.
  • Not all of the Teams functionality is available on mobile devices.

You will need speakers or headphones to be able to hear the presentation.

If you want to be able to speak during the call you will also need a microphone or webcam, but this is not essential. If you have no mic you can use the chat to communicate with others on the webinar.

Install Teams

If you’re on a university Windows computer, you may already have the Teams desktop application installed.

Otherwise you can follow the instructions here for installing Teams.

If you are using a university-owned computer and find you cannot install the software, please contact the Service Desk on 01273 644444 or email: servicedesk@brighton.ac.uk .

Joining a team (if required)

For staff development workshops and conference events, you will usually need first join the Team for that session using a join code. For eLearning workshops this can be found on the Remote Teaching workshops page. For other staff development workshop, you can find the code on the workshop details on the Learning and Development events pages on staffcentral. For other events, join codes may be shared with you by the session facilitator.

Instructions for what is covered in the video are included below:

• Open the Microsoft Teams application
• Click on the Teams icon at the left of the Teams window
• Click on Join or Create Team

Desktop View – Join/Create button is top left of screen

Mobile App – Tap the Person icon at the top of the screen, then tap Join Team with a code

• In the Join a Team with a code box, type the code for the webinar
• You will join the Team.

Once you have joined the Team you can now follow the instructions below to join a video call.

Joining a video call

This short video explains how to join a video call in Microsoft Teams.

Instructions for what is covered in the video are included below:

• Open the Microsoft Teams application
• Click on the Teams icon at the left of the Teams window
• You will see all of the teams that you are a member of. Click on the Team where your meeting is being held (you’ll need to know this – ask the session/meeting organiser.)
• If a video chat is happening in a channel, a video symbol will appear next to the channel title.

• Click on the channel where the call is happening, click on the Posts tab and then click on the JOIN button in the chat thread

• You will see a few options before you join the session – you can turn on/off your microphone and webcam, and select different microphones or speakers if you have multiple devices.

• When ready click Join now to join the session.

Using the video call tools

Whilst in a call, wiggle your mouse in the middle of the Teams window to make the video calls tool bar appear. Depending on your Teams set up, this may be in the top right of your Teams window instead. This has all the tools you need to engage in the call.

If you have any issues, please contact the Service Desk on 01273 644444 or email:  servicedesk@brighton.ac.uk