|This section covers what you need to do to keep University data secure, and how to use other people’s data appropriately in your teaching and research.|
University data and reputation
Information is subject to a range of laws that protect against unauthorized use of content. Digital information, such as images or personal information can be easily shared with others without the necessary permissions. To ensure you keep within the legal requirements of the University and protect yourself and the University from accusations and lawsuits, you need to understand what is good practice.
Protecting computers and information at work and home is important to adequately protect the University’s confidential information such as student records, mitigate loss of your data if your computer is lost, stolen or damaged, and to protect against hacking, phishing and viruses.
Using Sharepoint for document sharing
Sharepoint is recommended for storing files that are shared with others both within the university and externally. It offers secure storage for research data and university documentation as the university has complete control of the data within them. This protects the intellectual property of the information and complies with the requirements of the Data Protection Act. There are three main components of our SharePoint platform:
- MyFiles where you can store files that only you need access to
- MyDepartment where you can share files with others in your department or school. You can also make files available to staff in other departments by changing permissions
- staffcentral is used to publish information to all university staff
studentcentral is the recommended platform for sharing files with students
Talk to your SharePoint contact if you want to share files with people outside the university
The SharePoint team run regular courses on working with SharePoint and also provide comprehensive help here:
Copyright is the right of the creator of an original work to control its copying, reuse, and dissemination. If you are using someone else’s work in research or teaching you need to be aware of what you can and cannot do with it, particularly in a digital environment where materials such as images are easy to copy and use in, for instance, teaching materials.