|This section looks at using email effectively, including how to manage the volume by using techniques such as tracking and prioritisation, and also improving accessibility to your email account.|
Managing your emails
Email inboxes can quickly fill with a mixture of information and requests of varying degrees of importance. Developing systems to organise your emails to suit your needs and priorities is one of the key ways to free up time to spend on more enjoyable work activities.
Using a mobile device to access your email
Accessing your email, calendar and to-do lists from a mobile device such as a smart phone or tablet allows you to work at times and locations convenient to you, gives you convenient access to information, and reduces the need to carry paperwork around.
There are various ways that Outlook can be made more accessible for both the user and for the recipient of email messages, for example using keyboard shortcuts, screenreaders and guidelines for email writing.
- Keyboard shortcuts for Outlook 2013 and 2016
- Use Quick Steps to automate common or repetitive tasks
- Driving Microsoft Outlook with Dolphin Supernova (screenreading, magnification software for the blind and visually impaired)
- See also these resources on the JISC website
Managing electronic task lists
Outlook includes tools to manage your tasks and to-do lists to avoid you becoming overwhelmed by the amount of things you have to do. Keeping a list of tasks online can help you to see all your tasks together, assign priorities, convert email messages to tasks, and access them easily.