Volunteer for BevFest

BevFest photo

You can’t get more community-minded and local than BevFest – on the doorstep in Bevendean. This family music festival takes place on Saturday 8th July and they need as many volunteers as possible to help the day go smoothly. This festival is also benefitting from the Santander Make a Difference Together Volunteering Fund which aims to help local residents and the University have a positive outcome for the local community.

You can be a BevFest Steward, Photographer, Promotions Editor – Video or Events Coordinator.

All the details are below – come join in the fun!

Time commitment is a 2 hr training session on 1st July and then shifts at the Festival as below.

Volunteers need to be confident communicators, approachable and friendly, work well in a team, follow instruction, use initiative, be hardworking, and be flexible. It is important to be enthusiastic as the aim of the day is for everyone to have fun.
Previous experience of working with the public at events would be useful but not essential.


Stewards are there to assist the public and will be required to wear a high-viz jacket to be easily identifiable.
The role consists of generally being on hand to help members of the public – this could be helping an elderly resident find a seat, reporting ‘trouble’ to the volunteer supervisor, taking a lost child to the volunteer supervisor or just providing directions to people.
Other roles include:

  • Staffing the front gate – using a clicker to count footfall
  • Shaking buckets to collect donations from people
  • Staffing the side gate for the elderly residents
  • Staffing all gates to check no children are leaving the site and that no dogs come into the site
  • Guarding the gate by the school to ensure there is no unauthorised access to the School

On the day: At least one four hour shift (can be more) on 8th July 2017. Shifts are as follows: 2pm-4pm or/and 4pm – 8pm


Before the music festival (between 10am and 2pm) the Events Coordinator will work with the team to help set up site; this includes things such as helping erect the marquees, putting out the tables, setting up games and generally being available to assist where needed before the gates are open to the public.

During the music festival (2pm to 8pm) the Events Coordinator is on hand to assist the team, collect up litter from the site; run an activity or stall on behalf of BevFest – for example supervise a stall providing a free activity for children or coordinate a game of rounder’s on the field.

After the music festival (8pm to 10pm) assist the team in packing up the site; this includes things like litter picking, dismantling the marquee; packing up the tables and the games.

On the day: At least one shift (can be more) on 8th July 2017. Shifts are as follows: 10am-2pm (setting up), 2pm-4pm and/or 4pm-8pm (festival), 7pm-10pm (packing up).


The photographer is required to capture the different elements of the festival in photographs. We would like to use the photographs for marketing purposes. We would like to showcase the fun of the event, the community spirit, the community engaging together, the free activities for all ages, the music festival as a venue, the sports and games going on. Pictures depicting all different age groups having fun.

On the day: At least one shift (can be more) on 8th July 2017. 2pm-4pm and/or 4pm–8pm (festival).


The Promotions Editor(s) are required to capture the music festival on video and create three promotional shorts for online advertising on Facebook and the BevFest website. The three videos are for marketing future events to different audiences and so the feel and theme of each is different.
The first video is promoting the event as a free family fun day – it showcases how the event caters for people for all ages, how there is free entertainment, and fun for the whole family.
The second video focuses on the event as a music festival – selling the event as a great music event to bands, the wider Brighton community, and the student community.
The final short is focusing on the event as a whole, so an amalgamation of the other two. The idea of this one is to highlight the community engagement going on as well as the fun for all ages. These shorts will be used for website/social media marketing purposes. Video and editing skills are needed for this role.

On the day: At least one shift (can be more) on 8th July 2017. 2pm-4pm and/or 4pm – 8pm (festival)

Sounds fun?

If you are interested in volunteering for this event, please email Active Student with:

Your full Name
Contact phone number
Contact email address
Name of volunteering role: Steward / Events Coordinator / Photographer / Promotions Editor

The organisation will then contact you directly.

communitycommunity engagementfestivalsmusicvolunteering

Suse Bentley • 20/06/2017

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