Creating Word documents

Word is the main word processing software used in education and business. This section describes how to work effectively with Word to save you time and improve the presentation and accessibility of your documents.

Using Office 365 online
All University of Brighton students have access to Office 365 which provides your university email, software including Word, and 1 terabyte of storage for your files. These can be accessed via desktop computers but also through apps on mobile devices.

Why
Having Office 365 will support your studies by making it easy to access your files across a range of devices. Office 365 is a Microsoft product that is used in lots of different businesses and organisations to link up their software, email, and cloud file storage with other Microsoft products such as Sharepoint and Lync for Business.

How
The University of Brighton page on Office 365

Planning the content of a document

What
If you plan your document digitally it is easy to get an overview of its structure which makes adding content straightforward. This also enables you to be consistent in the format and layout of your work. Tools you can use include the outline view and navigation pane.

Why
Structuring the content of documents is key to organising your work. Understanding how to use formating such as headings is key to creating professional documents, and is increasingly important when creating accessible and online texts.

How
University of Brighton pages on using Word

Making documents accessible

What
You can take simple steps to ensure the documents you create are accessible for all users. A document that is formatted correctly with tables of contents and labelled images will help with accessibility, and will also help you work more efficiently.
Why
Making your documents accessible as you create them will save time later, and make them easier for other people to use. Being able to create documents that don’t need to be modified to make them accessible is a key skill in the workplace.

How
University of Brighton pages on using Word
LinkedIn Learning video on making Word documents accessible

Student Digital Literacies resources

 

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