Timeline
Evaluation
Upon reflection of our project we are very happy with how things turned out. The choice of hosting a drum and bass event proved a success due to it being a point of interest for us collectively as well as being fun for the audience. When planning what to do we quickly came to our decision as we noticed a demand for such nights with students in Brighton and thought it would be an effective way of raising money. Our research into putting on a club event is evident through the way we connected with our potential audience. We set..Read More
Documenting the event
We thought we should document the event through photos and videos, below are a few images and clips from the night too show how the night went and so the people who came can remember the evening through the photos. As it was a success. Heres a short video from the night – IMG_3611-2bl526h
The Night
We all met up at the venue with the DJs and started setting up the room by blowing up the inflatables and decorating in line with the theme of the night. There were CM4K leaflets on the bar for people to read when they went over for drinks. We then set up the DJ equipment and tested out the speakers to ensure everything was working fine. The security guard arrived and we all spoke about how the night would run with us doing shifts on the door to take money and give out wristbands. By splitting up the night into..Read More
Article for the Verse
The article that we wrote for the Verse was in the end not published. We did not have any answer from the newspaper. The problem is that the article was not only talking about the event itself but also about the Cham gi Wadu community. It could have been interesting to put the light on the community even to the people who were not interested by the event.
Pre-Selling Tickets
Heather contacted the venue owner regarding pre-selling tickets, and he confirmed that we were able to do this. So I posted on the event for people to contact us if they would like to pre-pay for tickets, in order to not be disappointed if we sell out! Advance tickets will be the same price as the tickets on the door to ensure we make as much money as possible.
Putting posters up
Putting up posters around Varley Park Halls and Moulsecoomb
The Posters
In the interest of further advertising our event to people we might not necessarily know personally we looked to print off lots of posters to put up in multiple locations. We got our poster designs printed at the University and divided them amongst the group to put up in different places as to reach a larger amount of people and ultimately to advertise our event more. We will be posting them up around our different living halls and streets, as well as in the library and receptions – places where we know there will be lots of students and therefore..Read More
Updating the Facebook Event
I created a post on our Facebook event for the night, which was to inform the 126 people who are currently interested / ‘going’ to the event that we have a maximum capacity of 130 people therefore people who want to come should come early in order to not be turned away. Hopefully this will mean that people will get there when it starts, so will not be empty.
Selling tickets for raffle
We received a message from another group within the class asking if they could buy two of our tickets for one of their raffle prizes, we said yes and suggested that they give us the names of the winners when the names are drawn so we could put them on a list of all the pre-paid ticket holders. This means that we had extra advertisement within the university.
CM4K leaflets
As our event is fundraising for Community Media 4 Kenya and the name of the night is ‘DNB 4 CM4K’ we got hold of a batch of leaflets describing the charity and giving information on what the money raised from the night will go towards. We’ll put the leaflets around the bar and tables at the venue so people can pick them up if they want which will hopefully raise more awareness about the reason for the night.
Help from the RaG society
Again, to promote the event and maximise its success among students we decided to ask the RaG society (which organises fundraising events for charities throughout the year) to promote our event of Facebook and send emails to their members.
Poster and Graphics
We wanted to create an interesting poster that will bring people to our event- as our event is jungle themed we decided to go for an image of a jungle with all the necessary information on the poster. We are going to print out 30 copies of the poster and post them around the university and our accommodation e.g. Varley Park, Paddock Fields and Phoenix . We also have a Facebook banner that we have used on our Facebook event page.
Visiting The Venue
On Wednesday the 5th of May, we went to the venue to have a look around and pay £120 for the hire of the venue in cash. We had a look round of the facilities and asked any questions we had, such as about security which will be provided, the lighting and the cloakroom. We confirmed that we will begin setting up on the 23rd at 7/8pm, ready for people to begin arriving at 9.30 (hopefully). He also confirmed that we will have wristbands for the event so we know who has payed, and that there will be no cloakroom..Read More
Buying inflatables
We decided to purchase fun inflatables for the event, with some inspiration coming from Elrow ( https://www.youtube.com/watch?v=Qm3-F9xgJuk ), we brought a boombox, bongos, zebra, monkey, flamingo and a palm tree. We did this because we thought it would add more excitement to the event and help portray the jungle theme in a fun way.
Article for The Verse
To promote the event and have a broader audience we decided to ask the Verse, the University’s newspaper, if they could publish an article about the event. The idea was also to put the light on CM4K, the community Cham gi Wadu and their project to create a community radio station. Here is the article written by Mathilde: DnB for CM4K @ Al Duomo 9:30pm, 23rd May DnB for CM4K is a student initiative aimed at raising money for the Community Media 4 Kenya (CM4K). CM4K: learn, empower and grow “Community Media for Kenya (CM4K) is a community-based transformative learning partnership..Read More
The DJs
These are the names of the DJs we have asked to come play and links to their soundcloud accounts. We have posted these on our Facebook page too so that when people are invited to the event they are able to check out their music which will ultimately generate a larger interest for people to come to our event. Names and set times: 9.45-10.45 Mojan https://soundcloud.com/jharding2901/bare-slippy 10.45-11.45 King Carter https://soundcloud.com/aniceface/essentially-playful 11.45-1 Drift B2B Signify Signify – https://soundcloud.com/siege-dj/best-of-2017-drum-bass-mix Drift – https://soundcloud.com/driftdigitaluk 1-2 CuzzyUK https://soundcloud.com/cuzzyuk
Facebook Event
As our main advertisement we chose to use Facebook to create an event and add everyone we know from our home towns and from Brighton. Jess made the event and then added the rest of us as hosts which meant we could add our friends. From there people could either say whether they are interested, going, or not going. We also get notifications when the people we’ve added are any one of these options. Through this we used our Facebook banner to create a more professional approach to the event and included this small bio as a way for people..Read More
Finding The Venue
Sinead suggested ‘Al Duamo’ as a friend had previously ran a similar event in the basement of the venue, Heather then rang the venue asking for a quote and they emailed us back saying that the date we wanted (23rd of May) was available from 21.30-03.30 but would cost £30 per hour, so for the 6 hours would cost £180 which exceeded our planned budget. They also told us that the capacity was 130 people which is ideal, and told us what sound systems they have there. Heather emailed back saying that the price was out of our range and..Read More
Problems with the Volks venue
After talking to the event organiser of Volks nightclub via email, we decided to visit it ourselves during the day so we could talk face to face as we thought it would be easier to discuss details in person. We had a few enquiries about the two dates suggested to us as our event is first and foremost a fundraiser we needed to discuss the issues of how we would raise our money. We wanted to discuss ticket prices and how we would get people to pay separately for our event in the basement than the event in the main..Read More
Initial Venue enquiries
Initially, we looked at booking ‘The Volks’ nightclub as our venue for our event, i sent this email to the event organiser: Hello, i’m a student from the University of Brighton Media School, four others and I are planning on hosting an event to fundraise for ‘Community Media for Kenya’ a community media partnership made up of students and lecturers from Brighton University and Rongo University in Kenya. Our event will be a mixture of House and Drum and Bass, called it ‘DnB for CM4K’. We will be featuring up and coming djs from the Portsmouth area, and would like..Read More
